Job Description

Job Description and Duties

Are you interested in working for the State's largest law firm protecting and serving the people and interests of California? If so, we hope you consider applying for this exciting opportunity. As members of a legal support secretarial team, the successful applicants will perform legal secretarial duties for multiple attorneys/professional staff in the Alameda Office of the Attorney General. Duties will include, but are not limited to:

• Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions)
• U sing various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat, Prolaw and other desktop technology tools and communication devices
• Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines
• Verify case/leqal citation and quoted text
• Maintain a calendar of document due dates and court appearances
• Set up and close legal cases, prepare subpoenas, schedule depositions, make travel arrangements
• Screen, answer and take messages from callers in a professional manner
• Assist with overflow work as requested

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules; however, new Legal Secretaries and Sr. Legal Typists will be required to be in-person for the duration of their first probationary period and assessed thereafter to participate in a hybrid/telework schedule. All telework schedules are subject to change and may be reevaluated at any time.

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-487392) the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties.
• All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcripts or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Ability to demonstrate good attendance and punctuality.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Legal Secretary and Sr. Legal Typist Examination

To obtain list eligibility for the Legal Secretary or Senior Legal Typist, you must take and pass the exams.

Legal Secretary:

Sr. Legal Typist:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - You are required to complete employment history on the application form (STD. 678). You may be disqualified from the hiring and selection process if the employment history is not complete.  Resumes will not take the place of employment history.

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